Speaker/ Show Logistics

Venue Address:

Halls 6 & 7, NEC (The National Exhibition Centre), Birmingham, North Ave, Marston Green, Birmingham B40 1NT

• For travel advice, please click HERE
• To view the site map, please click HERE
• The NEC is a large venue, please allow plenty of time for your arrival and journey to the halls

GETTING TO THE NEC: 

DRIVING: 

• When you arrive at the NEC, please follow the digital road signage for AMSACS BCSVEX
• There is plenty of parking available at the venue and you can pre-pay by visiting  THIS LINK 
• Prices start from around £19 a day and pre-booking gives a discount 

NOT DRIVING: 

• The NEC is well connected by rail, road and air 
• To review information on how to arrive at the venue by various transport options, please click HERE 

HOTELS: 

Have you secured any preferential rates at nearby hotels? 

• Please click HERE to book one of our partner hotels through our official accommodation provider, Langham Travel  
• The Headquarter hotel for this event is The Moxy, NEC 

 WHEN should I arrive and where do I go? 

• Please check-in at the Speaker Room no later than 45 mins prior to the start of your session 
• The Speaker Room is located in the Hall 7 Organiser Office Suites and will be clearly signposted 
• Upon arrival, please collect your badge from one of the badge collection kiosks outside the entrance to Hall 7
• Arriving well in advance of your session will allow time for you to meet with the production team/ onsite technicians to review your final presentation file and familiarise yourself with the theatre and AV set-up as well as to meet your fellow speakers. 
• The Speaker Room will be at your disposal for the duration of the event. There will be technical support, wi-fi, light refreshments and meeting facilities 
• Who is my main point of contact? Olivia Ryan-Hill, Conference Director 
• Mobile/ Text/ WhatsApp: +44(0)7557760919 
• Email: olivia.ryan-hill@event-partners.com or conference@event-partners.com 

 WHERE is my session taking place? 

• In Hall 6:
  • The Headline Stage – Theatre 4
  • The Applied Innovation Stage – Theatre 5
• In the Atrium Gallery
  • The Interactive Sessions

 CONFERENCE PROGRAMME 

• To view The Battery Cells & Systems Expo and Vehicle Electrification Expo agenda, please click HERE  

 REGISTRATION? Should I register? 

• NO – we will take care of this for you! 
• Please visit one of the badge collection kiosks outside the entrances to Hall 7, when you arrive; one of the team will be happy to assist you 

THEATRE SET-UP 

• Session Moderators will be responsible for welcoming attendees, introducing speakers/ panel discussions, keeping sessions running to schedule and assisting with Q&A portions of the programme 
• The technicians in the theatres will be responsible for launching your presentation for you. You will then take control of your file, advancing slides with a wireless presenter/ clicker 
• At the lectern you will be able to view any notes that are incorporated into your presentation file (these notes will not be visible to the audience or to the other panellists on-stage) 
• You will be equipped with a headset microphone or a handheld microphone
• Panel discussions will take place on-stage in comfortable armchairs with individual water tables (NOT at a traditional panel desk) 
• Please take the seating formation on-stage (i.e. no desk in front of you) into consideration when choosing what to wear. It would also be helpful if you could incorporate a belt/ waistband into your outfit if possible, to attach your mic-pack
• There will be countdown timers positioned to be clearly visible from the lectern and seating area on-stage, to help speakers adhere allocated talk/ discussion/ Q&A times 
• There will be a large comfort monitor positioned to be visible at the panel discussion area on-stage, so those seated can easily view slides being presented 
• There will be a large comfort monitor positioned to be visible at the lectern to those making a presentation; notes incorporated into slides will be visible on this monitor only
• Individual water bottles will be readily available to you 

PHOTOS AND MEDIA 

Will my presentation file be made available to conference attendees? 

• Yes – unless you tell us not to share it! 

Will the conference be photographed/ videoed? Will audio be recorded? 

• We will capture conference audio, to be shared as part of our post-event conference proceedings 
• We may capture some conference session photographs/ video in order to create promotional materials for future marketing activities 
• If you wish to opt out of either/ both of the above, please email us at: conference@event-partners.com  

How will my data be handled? 

• By confirming to speak/participate at these events you are providing consent to add your details to our database and for us to contact you in connection with these and other related events. 
• For further information on how your data will be used, please view our privacy policy.